Please read the following information carefully. It provides instructions on how to ship your exhibition items to Cape Town, South Africa for the 2023 International Maternal Newborn Health Conference. Exhibition Freighting GSM is the appointed Exhibition Freight Forwarding vendor. You will find guidance on filling out the Exhibition Shipping Form below. Send the form to Exhibition Shipping by 7 April.
For purchasing additional items for your stand and providing the name as you would like it to appear on your fascia, scroll down to where it says, “Corner or Inline Stand Package” and click “Select.”
The exhibition shipping form asks for your exhibition item(s) method of transportation. Deadlines of arrival to South Africa are listed on the forms as such. Please plan accordingly.
– By Sea- 08 April (sailing time is ~30-40 days)
– By Air- 24 April
– Road Freight – 28 April
Exhibition Freighting GSM provides the following services to exhibitors at the conference. Please indicate on the form which services your company will need assistance with:
– Packing
– Collection from company facilities
– Customs clearance
– Transport & delivery to stand
– Empty case storage
– Return transport
– Porters
The set up and breakdown dates are prepopulated in the form.
Exhibitors will need the following information to fill out the form:
– Company name
– Address
– Email
– Contact name
– Stand number (stand/booth numbers are in the grid below)
– Telephone
– Fax number
HAND CARRY – We do warn to avoid HAND CARRY
If you cannot avoid using this method of transporting exhibition items you will be faced on arrival at South African International Airport with three possibilities:
- You will walk through Customs at the airport with no problems.
- You will be stopped and the items will be identified as not being personal effects and liable to Customs duties/taxes. You may at this stage be able to pay duties requested by Customs and they may let you carry the items through.
- If you do not pay duty on arrival, the items will be confiscated and you will be given an official Customs Receipt Docket. If this happens, bring the docket to Exhibition Shipping GSM at the CTICC and we will endeavor to clear the items through Customs. Please be aware, this may take 4 working days or more and will be very expensive.
Click here to see the Traveler’s Guide: Customs Requirements when Entering and Leaving South Africa
Please click below to download the IMNHC 2023 Exhibition Shipping Form and return to ef-gsm@ef-gsm.co.za by 7 April.
Do not ship any foodstuffs, beverages, alcohol, or plants.
For other freight and shipping queries, please contact Jacqui Nel from Exhibition Freighting GSM at +27 83 253 1888 or email jacquinel@ef-gsm.co.za.
For all catering, beverage orders or stand cleaning orders please contact the CONFEX department at the CTICC on +27 21 410 5000 or email confex@cticc.co.za.
For printing of brochures please contact Wizardz on the below details:
Basement Level (opposite Pick ‘n Pay)
V & A Waterfront, Cape Town, 8001
Phone: 021 419 7153
Email: waterfront@wizardz.co.za
Business Hours:
Weekdays: 9am – 9pm
Saturday: 9am – 9pm
Sunday: 9am – 9pm
Public Holidays: 9am – 9pm*
Please click below to download the shipping form.
SERVICES ORDER FORMS
All exhibitors must complete the Services Order Forms, even if you are not ordering additional items for your stand.
To get started, please select the exhibition package you have booked from the below options.
Includes
Fascia
2x Long arm spots
1x Plug point
2 x Café chair
1 x Café table
1 x Branded counter
1 x Waste bin